How many New Year’s resolutions have you kept for the past five years with no reward in sight? How about trying something different in 2011 and actually reaping the rewards immediately?
Here are 11 resolutions your firm can’t do without and both your employees and your IT department will thank you for implementing:
- Have all your employees back up their data. It is best for employees to back their data to the server. It is also helpful to have data backed in more than one place, so another option is also to have it backed on disk. Now is a good time to remind employees that documents saved to their C drive will mean nothing the day their laptop crashes.
- Keep your Windows XP/Vista/Win 7 operating system up to date. This can easily be done by conducting the critical online updates and security patches.
- Ensure that your firm not only installs an anti-virus product, but that it also keeps it current via regular online updates.
- For companies that have offsite servers, ensure that your firm’s documents are backed up to both onsite as well as at offsite servers, so that both locations have the same and most up-to-date documentations.
- Avoid the temptation of downloading free software from the web. As with other offers, if anything sounds too good to be true, it usually is. This holds true for not only software program downloads, but also screensavers and other products your firm’s employees may consider downloading. Unless they are 150 percent sure of the source, it is best to only ensure that the IT department or a designated administrator be allowed to download software programs from reliable sources only.
- Restrict your employees from using peer-to-peer media-sharing activities. These would include products such as Frostwire, Kazaa and more.
- Remind your employees to refrain from opening e-mails and e-mails with attachments from unknown senders. This is an easy way to get Trojans and other malware and viruses onto your system.
- Look before clicking. Ensure your employees read the link. If a link has a .exe in it, then they should not click it. Remind your employees to point at the link and look at the lower left side of browser. If it is not the site it claims to be, don't click it! It’s another way for phishing, whereby scammers use reliable sources and camouflage their scammed sites with a disguised layer in order to fraudulently acquire user IDs, passwords and other sensitive information.
- Change your passwords. Don't make them obvious and don't write them on sticky notes near your computer, corkboard or any other place.
- Consider a proactive, automated approach to PC and network maintenance.
- Set up an automated, encrypted backup system that backs up your data both onsite and offsite.
And a Happy New Year to all!
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Armando D’Accordo is president of Long Island, NY-based CMIT Solutions of South Nassau and brings 25 years of experience to the technology industry. He was previously vice president at Cendant. D’Accordo recently co-wrote the book I Just Want My Computers to Work!